Welcome to FlowShare 3.0!

This milestone release brings a refreshed look, smoother workflows, and a more enjoyable experience from first click to final export. We are incredibly excited to open the gates to our most modern version yet; here is what’s new.

Fresh look and smoother navigation

• Redesigned Export and Settings dialogs with a cleaner layout that makes configuration faster and more intuitive.

• Renewed left sidebar with smoother animations and expandable grouped steps, making long flows easier to manage.

Faster work with keyboard navigation

• Keyboard navigation and new shortcuts in the Export and Settings dialogs so you can work more efficiently without leaving the keyboard.
• Keyboard navigation in interactive HTML demos; users can now move through steps using the left and right arrow keys.

Smarter exports

1. New default export layout: descriptions are now shown before images in all export formats. A setting will allow you to switch back to image-first if you prefer.
2. Full-size text-only slides in PowerPoint without an empty image placeholder taking up space.
3. Improved cover pages for custom Word templates for a more polished, professional first impression.

Design tweaks and fixes

• New XS arrow size in the Design settings for very compact interactions.
• Fixed handling of the ampersand (&) in project titles, so titles export correctly in all formats.

On top of that, this release includes many other small fixes and improvements across the board.

The Golden Gate Public Beta is now available for download for all FlowShare customers, make sure to get the update!

New integration: SharePoint

With the new SharePoint integration you can export your flows to SharePoint in formats such as PPTX, DOCX and PDF.

In addition, there are several changes and improvements:

Export your flows to a simple MP4 video format.

Install and load your settings file (.fss) from any location, e.g. from a network drive.

Performance improvements related to loading, saving and exporting your files.

FlowShare 2.18.1

FlowShare 2.18.2 introduces these improvements:

Improvements in the license key activation and login process.

Fixes an issue with SAP GUI tracking settings.

Local exports can now only be perfomed individually, in order to prevent compatibility issues

Several other improvements to performance, stability and user experience

FlowShare 2.18.3 comes with important fixes:

Fixed an issue where screenshots and arrow positions were incorrect on some system configurations.

The login window to the FlowShare Portal now uses the latest installed version of Microsoft Edge instead of an outdated Chromium version.

Resolved lag and slow response times when editing text in flows.

Fixed crashes that occurred during Step-Combine calculations for some users.

Thumbnails now generate correctly when using custom Word and PowerPoint templates.

Users with German umlauts in their user paths can now import settings files without issues.

Fixed an issue where arrows were misplaced when exporting a flow immediately after opening it.

Improved support for local proxy servers — basic system proxy settings are now automatically used.

Confluence integration: Fixed an issue with updating existing Confluence pages.

New integration: Generate AI videos with HeyGen

Using the new HeyGen integration, you can generate videos of your flows with AI generated avatars and voiceover.

In addition, there are several changes and improvements:

Trial users are no longer required to sign in to use the desktop app

Portal users can refer FlowShare to others and get extra flow storage.

Several other improvements to performance, stability and user experience

This new version of FlowShare brings several exciting new features and integrations.

Version your Flows in the FlowShare Portal

Starting with FlowShare 2.16.0, you now have the option of using versioning with your flows uploaded to the FlowShare Portal. Version numbers can either be entered manually, or generated automatically by FlowShare. Additionally, the version history of flows uploaded to the portal can now be viewed.

Obsidian Integration

It’s now simpler than ever to integrate your flows into your Obsidian knowledge vault with the new Obsidian integration. Simply select your obsidian vault directory, and FlowShare will automatically generate a markdown export of your flows for direct seamless viewing in Obsidian

ELO Integration

It’s now simple to directly upload your flows to your ELO file management system with this new integration. Simply select your export type and your ELO network transfer folder, and your flows can be automatically uploaded to your ELO system with no additional effort.

Improvements and Fixes

In addtion to this, we’ve been hard at work behind the scenes making numerous improvements to performance, stability and user experience.

With this exciting new version, we are introducing AI features and our new online sharing portal to FlowShare.

AI-enhanced text generation

After recording your steps, FlowShare will write the descriptions to all steps for you. With the help of ChatGPT descriptions become informative and provide a smooth reading experience to those consuming your documentations. In the same fashion FlowShare is now able to generate meaningful titles for your flows based on the documented steps. As always, you can edit any text after it has been generated. Smart text generation is an optional feature that can be turned off in the settings dialog.

MultiLanguage and AutoTranslation

If you want to address readers with different languages, you can now manage up to 29 languages within a single flow. FlowShare lets you switch between languages, lets you edit them separately and export your flow in all selected languages in one go. Spell checking is supported for all languages.

Users who do not wish to translate each text description manually can opt-in to our AutoTranslation add-on. With the add-on enabled and the help of DeepL FlowShare will take care of all the translation work for you.

FlowShare Portal

In the FlowShare online portal you can now invite members of your team and give them specific roles. See next paragraph to learn more about its benefits!

Flow Library (beta)

If you are looking for a place to share FlowShare-generated documentation and make them accessible to your team members and/or the rest of the world, FlowShare can now push them directly to your FlowShare portal account – of course this is an optional feature.

You have the choice of sharing it as static documentation or an interactive demo. Interactive demo is a popular simulation format that lets users experience what it is like to perform the documented tasks. Flows shared as static documents go straight into your own private AI assistant – see next paragraph!

FlowShare Assist (beta)

FlowShare Assist (beta) lets all your team members chat with your own FlowShare-generated documents. With FlowShare Assist you can ask questions and have conversations regarding documented processes, which makes it a perfect help and support system. Whenever it seems to add value to the conversation, the assistant will show you relevant screenshots and point you to the respective documentation in the FlowShare portal. The more flows you upload, the more powerful the assistant becomes.

FlowShare Assist beta is rolled out to all 2.15 users free of charge.

Image editing options

If you belong to the group of users who extensively edit their screenshots, but would like to have more options than being forwarded to good old MS Paint, this update is for you. Given that those programs are installed on your computer, you can now select between Paint, Paint.net and Snagit as your standard image editing tool. This selection can be done in the setting dialog.

Notification system

Whenever FlowShare is processing a task for you it is now keeping you up to date on the progress in the lower right corner of the window.

Improvements and fixes

Besides various small improvements we restored the compatibility with SAP Logon Pad. We also reduced the possible minimal size of rectangle markups.

Welcome to FlowShare Professional 2.14!

The new FlowShare brings valuable new features.

New integration: Confluence export.

After you set up FlowShare to export to your Confluence account, FlowShare can directly generate wiki pages from your documentation.

Auto-Save.

From now on, FlowShare is prepared for the worst and always creates a locally stored backup copy of your data. If FlowShare should unexpectedly go bye-bye, you can restore your work progress after restarting the program.

Documenting keyboard shortcuts.

FlowShare is now able to recognize and document keyboard shortcuts for copy, cut and paste (Ctrl.-x, Ctrl.-c, Ctrl.-v).

In addition, 28 other minor improvements and bug fixes are included in this update.

Have fun with FlowShare 2.14 - keep sharing your flow!

Team FlowShare started the new year with brand new ideas. 💡

We had an AI create a video tutorial from a FlowShare manual.

Here's the result.

What do you think of it? Would this be a helpful FlowShare feature for you?

The new FlowShare offers numerous improvements and valuable new features.

Compatible with our new license servers

More and more customers are getting a taste for the licence servers hosted by us.

This solution allows an entire staff to benefit from FlowShare at a reasonable price and without administrative effort.

Our latest servers can be conveniently accessed via https. As of this version, this is officially supported by FlowShare. All you have to do is enter the address of the server in the settings dialogue.

New integration: The Nugget Creator of Know How! AG

From now on it is possible to export tutorials directly from FlowShare as Learning Nuggets to the platform of Know How! AG's platform: https://getflowshare.com/integrations/know-how-nugget-finder/

After Wordpress and getguru.com, this is now our third option for automatically publishing your documentation on third-party platforms.

New export format: SCORM

FlowShare can now export zip files according to the SCORM standard, which you can import into Learning Content Management Systems (LCMS for short).

New export format: OpenRPA

FlowShare takes its first step into the world of Robotic Process Automation with this release.

The clicks documented with FlowShare can be executed automatically with the powerful and free RPA tool OpenRPA. Currently, we limit ourselves to the execution of click events.

New PDF template

The classic of our PDF templates ("Boxed") is now also available as a landscape variant.

Adjustable sensitivity for StepCombine - the automatic combining of screenshots

You want FlowShare to combine more steps than before? You can make a change for this in the settings dialogue.

Project title in exported image file names

The title of your flow is now included in the image file name to make the file names more meaningful.

Simplification when customising title pages for PowerPoint templates

When customising title pages, you can now use a naming convention for placeholders, as with other slides. Details can be found in our Helpdesk.

Unicode support for PDF export

There were problems with non-Latin characters here in the past.

Numerous fixes:

• Problems with setting the logo file have been fixed.
• More understandable handling of headings in combined steps.
• Rectangular markers could not always be added to a screenshot without problems.
• Default logo was removed from the template "Grid".
• Numerous small improvements to the user interface.

Have fun with FlowShare 2.12 - keep sharing your flow!

Among other things, the new FlowShare offers you new possibilities for distributing your guides.

Web Export

From now on you are able to publish documentation online right out of FlowShare at the push of a button. To enable web export, connect FlowShare to the platform of your choice in the settings dialog under the new "Web Export" tab. You initiate the export process via the export screen as before. To kick off this new export option, we support the following two platforms:

Guru (getguru.com).

Guru is a company wiki system, ideal for preserving and organizing know-how.

Wordpress:

Using the free and powerful content management system, you are able to build a company wiki inexpensively following the do-it-yourself principle. With FlowShare, you can now fill your own Wordpress instance with user knowledge in no time at all.

Automatic import of settings files

This new option is interesting for using FlowShare on terminal servers and virtual environments where settings are lost when a session is terminated. By storing a settings file in a user's home directory, it is ensured that user-defined settings are re-read each time the program is started. Detailed information about the convention can be found in the settings dialog under the Settings Import/Export tab.

Disabling automatic updates

Interesting for companies with centrally controlled software rollouts, this setting can be used to prevent users from being offered FlowShare updates individually. This setting can be made in the settings dialog or can be specified as a parameter during installation (UPDATES=0).

Various improvements

Several minor repairs have been made.

- Import of user-defined Word templates.

- Export of PowerPoint-based PDF documents with steps without image.

- Display errors when editing screenshots.

- More efficient sharing of concurrent licenses.

- Text generation in French.

License server hosted by miraminds

Furthermore, we now enable you to enjoy the benefits of concurrent licensing without additional effort. Would you like to share a smaller number of licenses with a larger group of users without having to install and maintain an instance of our license server in your network yourself? Then feel free to contact us about this option.

We hope you'll enjoy working with FlowShare 2.11 - share your flow!

The new FlowShare offers valuable new features:

Improved display on screens with high resolution (4k or similar).

Gone are the days of tiny buttons or fonts on the FlowShare application interface, as previously encountered on small but high resolution screens, for example.

Import & export of settings.

Various settings can now be exported on one device, and imported on any number of other devices. This way, e.g. uniform color or license settings can be conveniently distributed among all employees in an organization in the form of an .fss file (stands for FlowShare settings). Export of settings can be found in the settings dialog under the Import/Export tab.

Simplification when preparing your own templates for PowerPoint export.

We have come up with a new concept with a comprehensible naming convention, which should make it easier for you to prepare your own PowerPoint templates for use in FlowShare.

New arrow types.

We have extended the range of arrow shapes with three new arrows. In addition, from now on you have the possibility to globally disable the display of arrows.

Custom arrows.

You have read correctly. From this version you are additionally able to set your very own arrow creations in the form of a PNG or SVG file. You can find instructions on what to do in this regard in our help desk.

Minor improvements.

Besides several bug fixes, we have linked the language of the description text generated by FlowShare to the selection of the dictionary.

We hope you'll enjoy working with Flowshare 2.10 - share your flow!